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2012 Food Vendor Applications

Thank you for your interest in applying as a Food Vendor for the festival.  We are currently accepting applications for a select number of Food Vendors for 2012.  For complete details and fees, please see below.  And don't forget to check out the Early-bird Discount if you apply before January 31.  We hope to see YOU at the Houston Children's Festival, the largest children's festival in the United States!

DEADLINE FOR APPLICATIONS - March 16, 2012
Early-bird Discount before February 15 - see below - Sorry!  You missed the Early Bird discount for 2012.

BOOTH OPPORTUNITIES

All food booths include:

  • 150 sq. feet of operational space
  • Space includes 10' x 10' tented area, plus 5' x 10' uncovered work area
  • Counter on tented area - by request only
  • Tent flooring
  • On-site, roving security throughout the event.
  • Reserved parking and staff admission credentials
  • Opportunity to sell signature menu items
  • Opportunity to promote your company on-site with coupons, menus, promotional materials and name-identified, uniformed employees.

BOOTH FEES
ONE BOOTH
$995.00  -  Fee if application & deposit is received BEFORE February 15, 2012
$1195.00  -  Fee if applications and deposit received AFTER February 15, 2012

TWO BOOTHS
$1,990 - Fee if application & deposit received BEFORE February 15, 2011
$2,390 - Fee if application & deposit received AFTER February 15, 2011

THREE BOOTHS
$2,985 - Fee if application & deposit received BEFORE February 15, 2012
$3,585 - Fee if application & deposit received AFTER February 15, 2012

NOTE:  Booth fee balance due March 23.

ADDITIONAL COSTS

Note:  Any additional costs outlined below will be deducted from vendor's final check when coupons are redeemed after the event.

BOOTH SIGNAGE
All food vendor signage will be produced by The Festival.  No outside signage will be allowed.  Booth sign will show the vendor's name, menu items and pricing.  The cost for each sign will be determined prior to signed contract and signage cost will be deducted from vendor's final check.  Booth signage will become the property of the food vendor after The Festival.

CITY OF HOUSTON HEALTH DEPARTMENT
It is mandatory for all food vendors to have a City of Houston Health Permit to participate in The Festival.
    Health Department Fee
    $130.00 for two days
    ($60.00 per day, plus additional $10.00 administration fee from Health Dept.) 

PROPANE
Propane is allowed for cooking.  All state and city regulations must be followed.  Vendors are responsible for costs of all propane gas used, service fee and state equipment inspection.  The Propane Service Fee and Propane Usage Costs will be deducted from your Settlement Report at the conclusion of the event.

    Propane Fees
    Propane Service Fee - $150.00   
    Propane gas usage costs.

ELECTRICAL
Booth lighting is included in your booth fee.  All other electrical needs are arranged on an individual basis with The Festival Power Supplier and the costs are deducted from your final settlement report at the conclusion of The Festival.

    All electrical needs must be arranged with The Festival Power Supplier in ADVANCE of The Festival.

   Electrical Fees
    All prices below are for single phase.  Three phrase quoted upon request.

    30 amp 120 volt - $50.00
    30 amp 208 volt - $100.00
    50 amp 208 volt - $150.00
    70 amp 208 volt - $170.00
    100 amp 208 volt - $225.00

GRILLING
Grilling is permitted and vendors are required to adhere to standard Houston Fire Department codes.

For on-line application and payment instructions CLICK HERE

The Festival delivers...

  • Expected attendance of 50,000 +
  • Face to face with the family market
  • Over two decades of proven success
  • 70% of attendees income of $50,000+
  • Houston's Official Family Celebration

One of the World's 300 Unmissable Events!
Frommer's Travel Guides

CONTACT

Leigh-Anne McQuitty
Food & Beverage Director
Lmcquitty@spectrumfcs.com
832.894.2198

FOOD VENDOR FACTS

ACCEPTANCE
Applicants will be notified of their status on or before February 24, 2012.  Applicants who are accepted will receive a contract and an Information Packet containing your Food Vendor Handbook, staff credentials, parking passes, etc.

DEPOSIT FEE
A deposit fee of $450 must be received before your application is processed.  If you are unable to participate, your deposit fee will NOT be refunded once you are accepted as a food vendor and your application received.  If you are NOT accepted, your deposit fee WILL be returned to you.  Booth fee balance due March 23.

MENU ITEMS AND PRICING
To showcase your best, each vendor is encouraged to sell no more than four menu items.  Menu prices should be listed in coupons.  The value of each coupon is $1.00.  All menu items must be approved by The Festival prior to the event.

COUPONS
ALL food sales are paid by coupon only.  Coupons are then redeemed by the vendor on April 3, 2012 at a pre-scheduled time.  At this time, coupons are weighed and 10% of net sales (gross sales less sales tax), plus any outstanding charges (propane, electrical, etc.), will be deducted final check.  Coupons will be redeemed at $1.00.  Please price your menus by coupons only!

INSURANCE
Prior to The Festival, vendors must show proof of General Liability insurance ($500,000 per occurence) and name The Houston Children's Festival. Child Advocates, Inc. and the City of Houston as additional insured.  Proof of insurance MUST BE RECEIVED NO LATER THAN MARCH 23, 2012.

PAYMENT CHECK
The food vendor will receive a check for 90% of net sales less any additional charges.  Check may be picked up April 6, 2012 after The Festival or can be mailed upon request.